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Studies show that 80% of the cost of filing is in people time; not the cost of filing equipment or filing supplies but people time. So, how to help your business improve its filing system to save valuable people time? A colour coded lateral filing system is a recognised system that saves time, space and money, In fact, a properly managed and structured colour coding system is probably the greatest cost saving feature that has ever been developed for filing and retrieval of records.
A colour coded lateral filing system allows you to find files quicker. We take for granted how much we use colours in our day-to-day lives. It is a proven fact that the human eyes and brain recognise colour more quickly than digits or characters. The colour bands guide you to the to the desired area of the filing system very quickly and the clearly defined coloured characters or numerals takes you straight to the file required.
Colours are assigned to letters or numbers creating blocks of colour or colour bars when like numbered or lettered file folders are organized next to one another in your filing equipment. When file folders are accidentally placed in the wrong area of the filing system, these colour bars are interrupted by a colour that doesn't match making the misplaced file folders obvious.
A color coded lateral filing system is simple, clear & functional. The bright colors and large font eliminates misfiling and reduces the risk of lost files; the visual impact system making it easy to locate files that are out of place. Customer’s using this system have recorded a 75% increase of file access speed leading to increased employee efficiency and productivity.
The most common colour coded filing indexing methods are: alphabetic, numeric, alphanumeric, terminal digit or industry specific identifiers.