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Formfile Case Studies

Caulfield Grammar School

Caulfield Grammar School

The Organisation

Caulfield Grammar School is a leading independent, co-educational day and boarding school situated in Melbourne, Victoria. Founded in 1881, the school has grown to comprise three metropolitan campuses, an outdoor education campus at Yarra Junction and an international campus in Nanjing, China. It currently has an enrolment of over 3,200 students, including 90 boarders.

The Challenge

Due to the increasing volume of material produced the school was faced with difficulties storing and efficiently retrieving this information. Previously archive boxes were stored in various buildings within school grounds in conjunction with an offsite storage facility. As a result the accurate recording of the contents and location of each box was difficult which resulted in difficulties identifying and retrieving archived material when required. With a growing number of requests and archived material an appropriate system to manage this information was required.

The Solution

Using Formfile’s Archive Service has allowed buildings previously used for storage to be used for other uses and has centralised the storing and retrieval process. The online portal system has allowed the school to enter details regarding the contents of each archive box resulting in a more efficient management of our archived information.

"Our school is satisfied with the management system Formfile has provided and the quality of service we've received thus far and are happy to continue to use their products and services." -Gary Cameron